Tuesday, November 19, 2019

Finance and Administrative Assistant Job Vacancy at Heifer International

Job Title:     Finance and Administrative Assistant

Employer: Heifer International

Job Location:  Kampala

Job Expiry Date: 28th November 2019

Duties:
Ensure the safety and security of the office and equipment.
Support to the maintenance of premises and common services,
Responsible for project vehicle and motorcycle maintenance;
Line management of the Driver and ensure adherence to traffic rules and Heifer Vehicle policy.
Manage communications - act as the first point of call for all external communications including general email, and telephone inquiries
Handling all incoming and outgoing correspondences .
Perform duties of logistician and storekeeper.
Purchase and replenish office supplies as needed.
In consultation with Procurement Admin, solicit for vendor quotations and follow up on LPO from Country Office
Follow-up on delivery/GRN note for all deliveries to our beneficiaries.
Support the Cluster Coordinator and hub Managers in the development/Preparation of quarterly budgets and forecasts.
Prepare a receipt of vendor invoices and fund payment requests.
Enforce Petty cash management and accountability.
Manage fuel requisitions.
Scanning and archive documents and assit in loading documents into Agresso by the 10th of everything month.


Job Requirements:
The ideal candidate for the Heifer International Finance and Administrative Assistant job placement must hold a Bachelor’s degree in Accounting, Finance or Business Administration or related field equivalent
At least three years of hands-on related experience.
Practical experience in various aspects of accounting principles and practices with a good understanding of Generally Accepted Accounting Principles(GAAP) or International Financial Reporting Standards (IFRS).
At least three (3) years of relevant work experience. Experience in a similar post in a multilateral organization will be considered an advantage.
Knowledge and experience in administration, procurement, financial accounting and full range of office support work, with a high level of sustained performance
Excellent organizational and time management skills.
Knowledge of the non-profit sector and the context to which non-profit organizations operate.
Exemplary customer care and administrative skills
Strong problem-solving skills.
Strong written and verbal communication skills in English.
Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems.
Proven ability to work effectively in a team-oriented, multicultural environment and to function effectively as a member of various groups
Working with sensitive information and maintaining confidentiality.
Ability to manage and execute multiple tasks with little supervision while meeting sometimes inflexible deadlines.
May require constant sitting; working at a computer for extended periods of time.

How to Apply:
Please Submit Applications online


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